VENDORS

Vendors

Vendor is the subsidiary account of accounts payable. We can enter the vendor entries in peach tree by using these steps.

§  Open the software peach tree and click on the existing company. The following window will appear.

§  On the top of the window there is an option of maintain click on that thee following window will appear.

§  Click on the 2^nd option which is vendor following window will appear.

§  Write the name of vendor and its id. And press alt+s to save the entry.

§  And next there are 4 tabs.

General

§  Following is the window of general. It has all the general info of the vendor. Fill all the information and to save the info press alt+s or click on the save option on the window.

Purchase default

§  There is a purchase rep and purchase account enter the required info and to save the info press Alt+s or click on the save button.

Custom field

§  In custom field additional information can be added about vendor.

History

§  It includes all the history of vendor. Invoice date, purchases, payments etc… write all the info and to save it by pressing Alt+s or click on save option. This is the last window.  All the info about vendor is save now.

 Vendors default

To save the information so that we can easily access to the accounts we can save the entries in vendor default. When we click on the vendor so the information which is save in vendor default already exist.

To create account in the vendor default click on the maintain the following window will appear. 3^rd last option is default information by moving the cursor on that at the 2^nd there is an option of vendor

.

By clicking on that the following window will appear.

Payment terms

In it following information is present.

C.O.D: cash on delivery that payment will be on cash basis.

Prepaid: payment is received earlier before the services provided.

Due in number of days: in it the payment is on credit and the due date will be mentioned in days.

Due on day of next month: in it payment is on credit but the due date is mentioned din months.

Account Aging

Next tab is account aging when you click on that the following window will appear

.

 First we will have to select invoice date or due date and then select the number of days in all the columns and click on OK  to save it

. Custom Field

Now the next is custom field. When you click on that the following window will appear.

If you want to add some additional information write that in column and enable that by clicking on the box. After enabled  you can see that  in option field of customer prospects.And then click on OK  to save it.

customer prospects

Now we will make account according to customer prospectus.

Open the software peach tree and click on the “open an existing company” the following window will appear.

On the top of the window click on the 3^rd option maintain. After clicking on that the following window will appear.

Click on the 1^st option customers/prospectus. The following window will appear.

Customer Prospects Header Fields

•  Write the customer id. There is a specific id for customer so write that.
•   Press the tab button cursor will move on to the next and mention the name of the customer. It may be persons name or a company name. 
• There is next and back up button. By clicking on the next button you can see the next customer and clicking on the back up button you can see the previous customer.

General Tab

•   In case of sole proprietorship there is a one person to whom we contact. But in case of companies we have to mention the contact of the person who will deal with it. Press the tab button.
•   Cursor will move to bill to address. There are nine addresses you can save.
•  After giving all the information you can save it by clicking on the save button. And if you click on save     you just write ship no 1 and the info will appear and you don’t need to re write.  
• Click on the tab button cursor move to next and write all the required information and save it..

Sales Defaults

•  Sales rep is the name of the person who is handling the sale
•  Fill all the particulars.
•  P.O is the purchase order it will be only in case if your system was manual and you update it so you may have purchase order.
•  Press the tab button cursor will move next which is ship via. There are the names of different companies through which these shipments are done mention the name.
•  Resale # is linked to online customers.
•  And in last pricing level mention the price.
• Next to sales default there is payment default clicking on that the following window will appear.

Payment Defaults

•   Write the payment method is it through check, credit card or on cash.
•   And then fill all the particulars according to the requirement.
•   If the payment is through credit card so its number, expiry date and card holder name should be mentioned.

Customer Field

In all the information which is missed or the additional information you can add.

History

This is the last tab and here the previous information of the customer is given and all cash and sales information is available here.

• Last Invoice date: This is the last invoice date you sent to the customer.
• Last Invoice Amount: This is the amount of last invoice.
• Last Payment Date:This is the date of last payment you received from customer.
• Last Payment Amount: This is the last amount of payment you received from customer.
• Last Statement Date: This is the date of last statement you sent to customer.

Customers Default

If there is any amount which is defaulted so you can check that in customer default by following ways.

By clicking on maintain menue the window will appear.

There is default information of customer click on that.By clicking on that the following window will appear.

Payment Terms

In payment terms the following information is present.

• C.O.D:Cash on delivery i.e. that payment will be done on the cash basis.
• PREPAID: The payment has been received before the service is provided.
• DUE IN NUMBER OF DAYS: This shows that the payment is done on credit and is due in how much number of days.
• DUE ON DAY OF NEXT MONTH: This shows that payment is due till the next month.
• DUE AT THE END OF MONTH: By selecting this we can select the discount %, discount in and credit terms.
• Below these there is GL sales account. By clicking on look up button you can choose any account which you have made in charts of accounts.
• And then click on OK  to save it.

Account Aging
The following tab is of account aging.

First we will have to select invoice date or due date and then select the number of days in all the columns and click on OK  to save it.

Custom Field

Now the next is custom field. When you click on that the following window will appear.

If you want to add some additional information write that in column and enable that by clicking on the box. After enabled  you can see that  in option field of customer prospects.And then click on OK  to save it.

Finance Charges

Now the next window is of finance charges.

• Fill the required information about interest and due date etc.
• Next by clicking on look up button you can select the GL account from charts of accounts you already made.
• And next to it you can select the late charges or finance charges.
• After giving all the information click on OK  to save it.

Pay Methods

And the lst window is of pay methods.

You may add 10 methods of  payment that your business accepts.Click on OK  to save it.