Maintain Inventory And Purchase Order

`Now we have to know how to enter purchase order entry.

After set up of a company the welcome window will appear.

On left side there is a 5^th option of navigation aid select that. Following window will appear.

Next to sales there are purchases choose that and the following window will appear.

Purchase order

Click on the purchase order the following window will appear.

Enter the required info. First you will have to make vendor and inventory item and then by clicking on look up button you can easily find them.

Date : At  which you issue the purchase order.

Po no: write the purchase order number

Terms: if you made payment on the mentioned days so you received discount. We can select it in purchase default from the vendor window. Select the term and when you select the vendor so this term will automatically update.

Ship via :select the source through which you received goods.

Quantity :is that amount of goods which you ordered.

Purchase Receive Inventory

Received :  The goods which you received from vendor.. For enter received quantity you should go to the navigation window and click on the purchases/received inventory. The following window will appear.

Click the look up button and select the vendor and then write the invoice number.

Quantity : are the goods you received from vendor then enter all the required information and click on save button.

From purchase order window select the item by clicking on look up button which you already made in inventory item. By selecting the item description and GL. Acct will update automatically mention the price unit and click on the save button.

Sample of the entries are given below.

On the top of purchase order window click on the journal button to check your entries Following window will appear.

GL. Accounts are updated only when items on the purchase order are received.

HOW TO MAINTAIN INVENTORY ITEMS?

Open the software peach tree. After clicking on the first option “open an existing company” select your company from the list and click on that. The following window will appear.

On the top of the window there is a 3^rd option of the maintain click on that. The  following window will appear

Then click on inventory item the following window will appear.

·         in item id write the number of the id which you want to save. And by pressing ALT+S you can save the info. And click on tab button the cursor will move next.

·         Now cursor is on description.  Write the name of item in description about which you want to enter the information. And by pressing  ALT|+S the info will save. And click on tab button.

·         Now the cursor is on item class. Mention the item whether it is about service or any other thing. And press tab button.

General

·         Now the cursor is on description. In description there are 2 options one is sale and other is purchase. In case of sale you will choose sale and in case of purchase you will choose purchase. Press the tab button.

·         Cursor is now on price level. Select the price level of the item. And press tab button.

·         Now cursor is on item tax type. Write the tax amount according to the item which is charged. Press tab button.

·         Cursor is now on last unit cost. Write the price of the last unit sold. And press the tab button.

·         Cursor is now on cost method. Mention the cost method whether it is LIFO, FIFO or AVERAGE. And press the tab button

·         Cursor is now on GL. Sales account. This account and next 2 to it are already maintain in charts of accounts so any change in sales account will automatically update these accounts. Press the tab button.

·         Cursor is now on item type. Suppose if there is a description of furniture so mention whether the furniture is chair or table or any other thing. Press the tab button

·         Cursor is now on location. Write the location of the store room where the item is kept. Press the tab button.

·         Cursor is now on unit/measure. Write the unit of the item. E.g. the item is in kg or meters. Press the tab button

·         Cursor is now on weight. Write the total weight of the item. Which you considered as unit. Press the tab button.

·         Cursor is now on minimum stock. Mention the minimum stock so that our production would not stop. Press the tab button.

·         Now the cursor is on re-order quantity. The quantity at which we order for more stock and this will be higher than minimum stock. Press the tab button.

·         Now the cursor is on vendor id. Write about the person or the company to whom you purchase the items. And press the tab button.

·         Now the cursor is on buyer id. Mention the name that purchase item from vendor. This tab is complete now.

Custom field

Next is custom field when you click on that the following window will appear.

·         In this you can add the additional information about vendor, substitution and any other info.

History

·         And the next tab is history when you click on that the following window will appear.

·         All the details of the entry is here. You can check the sales  and any other  information about inventory.